Job Description

• Initiate and manage inquiries of all kinds of raw material, products, machinery & equipment etc. needed to be purchased internationally.
• Dealing all local purchase related matters.
• Negotiation with vendors about price, terms of purchase & payment terms.
• Process orders and arrange payments with coordination of accounts department.
• Introduce freight forwarders with the approval of management.
• Arrange new samples and substitute samples from other suppliers if required.
• Perform day-to-day administrative tasks including complete records of vendors, purchase orders, confirmations, samples, approvals, necessary documents etc.
• Ensure required stock levels of accessories and raw material for all running brands with coordination of concerned departments.
• Suggest and introduce new / substitute suppliers with the approval of management where needed.
• Reduce costs and improve process to increase the productivity which includes better prices, quality, freight and customs etc.
• Prepare management information reports & comparative analysis to support strategic decision making.
• Handle complains and quality issues with internal departments as well as with vendors in terms of optimum solution.
• Coordinate with pre-production and legal department for registration of new products with Ministry of Environment and registration of HS (Harmonized System) Codes with Ministry of Commerce & Industry and Ministry of Environment.
• Detailed negotiation with freight forwarders based on rates, terms and transit time etc.
• Arrange all shipments through all modes i.e. road, air and sea with coordination of vendors and freight forwarders depending on business needs.
• Continuously track and follow up of all shipments with vendors and freight forwarders.
• Handling Certificate of Origin legalization and attestation matters with suppliers and customs.
• Continuously track and follow up of shipment documents with vendors and freight forwarders.
• Receive and review shipment documents from vendors to arrange custom clearance on time smoothly.
• Follow up with forwarders for arrival notifications of all shipments and arrange payments upon receipt of this document for delivery orders for on time delivery in warehouse.
• Solve issues arise i.e. missing / wrong information or document etc. to ensure timely delivery and avoid storage on goods.
• Outsource Warehousing arrangement where needed.
• Prepare, verify and submit documents for received shipments and coordinate with relative departments for cost calculations.